SMART+objectives

even the best of plans are domed to failure if the appropriate support network is not in place...(to be added at the end of this plans)

**WORK PLAN FORMAT**

**Outcome: Promoting a healthy challenging rewarding working environment for all by encouraging the use of critical reflection**

The attendance to the Lunch time meeting will give a good indication of the effectiveness of the activity. All lecturers participating in the discussions and bringing one example of good practice or experience to share. Minutes recorded. Staff able to volunteer and share real experiences and reflections: this will be decided on by the facilitator in agreement with the group. || **(month & year)** || **All staff to take turn and encouraged to sharing experiences** || **Eric Ramaz** **Richard Tucker** || **01/06/13** ||
 * **Goal: Promoting good practice and sharing good and bad experiences to learn from them together** |||||| **Measures of Effectiveness:**
 * **Objectives** |||| **Activities planned to achieve this objective** || **Responsible Staff** || <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**Completed by**
 * <span style="font-family: Arial,sans-serif;">**Team bounding and increasing inter-activity for all staff** |||| <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**Bi-monthly Lunch time meetings with all section lecturers including one meeting facilitator**

<span style="color: #000000; font-family: Arial,sans-serif;">**WORK PLAN FORMAT**

<span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**Outcome: Adapting to the economical down-turn**

<span style="font-family: Arial,sans-serif;">A reduction of the effective cost of the courses on offer by the section |||||| <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**Measures of Effectiveness:** <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">Overall teaching hours reduced by 10% or more <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">Retention of students to the cut off date for funding provision || <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**(month & year)** || <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**official tutor time cancelled** || <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**Jim Wallace** || <span style="font-family: Arial,sans-serif;">**01/06/11** ||
 * <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**Goal:**
 * <span style="font-family: Arial,sans-serif;">**Objectives** |||| <span style="font-family: Arial,sans-serif;">**Activities planned to achieve this objective** || <span style="font-family: Arial,sans-serif;">**Responsible Staff** || <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**Completed by**
 * <span style="font-family: Arial,sans-serif;">**To reduce the Sport & Recreation courses contact hours from 21 to 18 hours.** |||| <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**I T modules taught by other sections cancelled**
 * <span style="font-family: Arial,sans-serif;">**Reducing cost of hire of the swimming pool** |||| <span style="font-family: Arial,sans-serif;">**Swimming pool time cancelled on Tuesday, to be replaced by personal training on Wednesday.** || <span style="font-family: Arial,sans-serif;">**Eric Ramaz** || <span style="font-family: Arial,sans-serif;">**01/01/11** ||
 * <span style="font-family: Arial,sans-serif;">**Uniformed Services course hours to be reduced by 100 hours** |||| <span style="font-family: Arial,sans-serif;">**Supervised personal study sessions to be cancelled.** || <span style="font-family: Arial,sans-serif;">**Linda Murray** || <span style="font-family: Arial,sans-serif;">**01/01/11** ||

<span style="color: #000000; font-family: Arial,sans-serif;">**WORK PLAN FORMAT**

<span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**Outcome: Increasing self-awareness and self-believes of the Sport & Recreation students**

<span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">the number of students volunteering for extra curriculum activities increasing from 25% to 33% or more <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">Students volunteering for coaching in class <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">Students taking charge of lunch time activities || <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**(month & year)** || <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**Basketball shadow coaching** <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**Hill walking, map reading and guiding of groups** <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**Pear jumping** || <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**Leo harper** <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**Jim Wallace** <span style="font-family: Arial,sans-serif;">**Eric Ramaz** || <span style="font-family: Arial,sans-serif;">**01/06/12** ||
 * <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**Goal: to make them aware and give them many opportunities to develop as coaches and people** |||||| <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**Measures of Effectiveness:**
 * <span style="font-family: Arial,sans-serif;">**Objectives** |||| <span style="font-family: Arial,sans-serif;">**Activities planned to achieve this objective** || <span style="font-family: Arial,sans-serif;">**Responsible Staff** || <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**Completed by**
 * <span style="font-family: Arial,sans-serif;">**Building confidence of students** |||| <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**Activities on offer covering a wider range of sports and activities**
 * <span style="font-family: Arial,sans-serif;">**Work experience** |||| <span style="font-family: Arial,sans-serif;">**Short courses linked to work experience opportunities extended** || <span style="font-family: Arial,sans-serif;">**Eric Ramaz** || <span style="font-family: Arial,sans-serif;">**01/01/11** ||
 * <span style="font-family: Arial,sans-serif;">**Opportunities for the students to practice their coaching and people skills** |||| <span style="font-family: Arial,sans-serif;">**Lunch time coaching activities** || <span style="font-family: Arial,sans-serif;">**Eric Ramaz** || <span style="font-family: Arial,sans-serif;">**01/06/11** ||
 * <span style="font-family: Arial,sans-serif;">**Building confidence and reflective skills** |||| <span style="font-family: Arial,sans-serif;">**Peer coaching: increasing these opportunities and range of activities with additional feedback sessions.** || <span style="font-family: Arial,sans-serif;">**All lecturers** || <span style="font-family: Arial,sans-serif;">**01/06/11** ||

<span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">__**Planning Program Work Plan**__ __**Instructions:**__

<span style="font-family: Arial,sans-serif; margin-left: 1.27cm;">a) Address each of the work plan goals in a separate table. <span style="font-family: Arial,sans-serif; margin-left: 1.91cm; text-indent: -0.64cm;">b) Develop SMART objectives and activities to address the required activities as described in the RFA and complete all columns. See section 5.c below for definitions and examples of SMART objectives. <span style="font-family: Arial,sans-serif;">5. Definitions to aid in completion of each column in the templates are provided here: <span style="font-family: Arial,sans-serif;">a) **Goals** – A goal is a general, “big picture” statement of an outcome a program intends to accomplish to fulfill its mission. The goals for these funded programs have been written and are included in each of the work plan template tables. <span style="font-family: Arial,sans-serif; margin-bottom: 0cm; margin-left: 1.27cm;">b) **Measures of effectiveness:** These are the standards that a program uses to measure progress in achieving goals through program objectives. Many measures of effectiveness may be required to fully assess progress toward an objective. <span style="font-family: Arial,sans-serif; margin-left: 1.27cm;">Measures of effectiveness should be based on the available data. When writing measures of effectiveness, be sure they are measurable; they should contain a numeric value, or an observable behavior. They should be significant and truly gauge success in working toward or meeting the goal. <span style="font-family: Arial,sans-serif; margin-left: 1.27cm;">//Ask//: How will we know if our program has achieved this objective? What would it take to convince me that our program has achieved this objective? <span style="font-family: Arial,sans-serif; margin-bottom: 0.49cm; margin-left: 1.91cm; margin-top: 0.49cm;">Examples of other sources of data from which to measure effectiveness are: scores on training pre/post tests, information from focus groups of members of the priority populations, data from the Family Planning Program and other government sources, Census data, participants completing a quiz during training and clients completing a service satisfaction survey. <span style="font-family: Arial,sans-serif; margin-left: 1.91cm; text-indent: -0.64cm;">c) **SMART Objectives** – Work plans must contain SMART objectives for each goal. (SMART = Specific, Measurable, Achievable, Relevant, and Time-bound) Inclusion of as many SMART objectives as appropriate to accomplish the goals within the work plan time period is encouraged. =<span style="font-family: Arial,sans-serif; font-weight: normal; margin-left: 1.91cm;">Definitions of the components of a SMART objective follow, along with examples to help you create your own. =
 * 1) <span style="font-family: Arial,sans-serif;">The objectives and activities outlined in the work plan should reflect the overall program purpose and activities listed in the RFA.
 * 2) <span style="font-family: Arial,sans-serif;">The work plan template on the following pages should be completed using a font size of at least 10 pt.
 * 3) <span style="font-family: Arial,sans-serif;">The work plan should cover the one-year period, January 1, 2011 – December 31, 2011.
 * 4) <span style="font-family: Arial,sans-serif;">Work plan development should conform to the format in the templates, as follows:

<span style="font-family: Arial,sans-serif; margin-bottom: 0cm; margin-left: 1.91cm;">**SMART Objectives** include specific activities, events, and/or interactions to be completed by a certain date in order to accomplish the overall goal. Objectives are written in an active tense and use active verbs such as convene, write, conduct, produce, develop, identify, visit, organize, design, promote, educate, train, distribute, etc. <span style="font-family: Arial,sans-serif; margin-bottom: 0cm; margin-left: 2.54cm;">percentage, or frequency. When reaching individuals, a __specific__ population description must be included in the objective <span style="font-family: Arial,sans-serif; margin-bottom: 0cm; margin-left: 2.54cm;">//Ask:// Is there a description of a precise or specific action or event, which is linked to a rate, number, percentage or frequency? <span style="font-family: Arial,sans-serif; margin-bottom: 0cm; margin-left: 2.54cm;">behavior or action <span style="font-family: Arial,sans-serif; margin-bottom: 0cm; margin-left: 2.54cm;">//Ask:// Is there a reliable system in place to measure progress toward the achievement of the objective? <span style="font-family: Arial,sans-serif; margin-bottom: 0cm; margin-left: 2.54cm;">//Ask:// With a reasonable amount of effort can the objective be achieved? <span style="font-family: Arial,sans-serif; margin-bottom: 0cm; margin-left: 2.54cm;">//Ask:// Will this objective lead to the desired results? <span style="font-family: Arial,sans-serif; margin-bottom: 0cm; margin-left: 2.54cm;">//Ask:// Is there a start and/or finish date clearly stated and defined?
 * <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">__**S**__**pecific** – an observable action, behavior, or achievement is described and linked to a rate, number,
 * <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">__**M**__**easurable** – a system, method, or procedure exists that allows the tracking and recording of the event,
 * <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">__**A**__**chievable** – the objective has a likelihood of success and is realistic given the resources and time period
 * <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">__**R**__**elevant** – the target directly supports the corresponding goal
 * <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">__**T**__**ime-bound** – specifically lists the dates for the task to be started and completed

<span style="font-family: Arial,sans-serif; margin-bottom: 0cm; margin-left: 1.91cm;">**Examples of** //**SMART**// **objectives:**
 * <span style="font-family: Arial,sans-serif;">By September 30, 2011, establish referral and service partnerships with 3 Community and Faith Based Organizations in your agency’s service area.
 * <span style="font-family: Arial,sans-serif;">By March, 2011, conduct agency wide in-service trainings for clinicians.

<span style="font-family: Arial,sans-serif; margin-bottom: 0cm; margin-left: 1.91cm;">**Examples of objectivesthat are NOT** //**SMART**//**:** <span style="font-family: Arial,sans-serif; margin-bottom: 0cm; margin-left: 1.27cm; text-indent: 1.27cm;">//(Not achievable//) <span style="font-family: Arial,sans-serif; margin-bottom: 0cm; margin-left: 2.54cm;">//(Not specific or measurable)// <span style="font-family: Arial,sans-serif; margin-bottom: 0cm; margin-left: 2.54cm;">//(Not specific, measurable, or time-bound )// <span style="font-family: Arial,sans-serif; margin-bottom: 0cm; margin-left: 2.54cm;">//(Not specific, measurable, achievable, time-bound, or relevant)//
 * <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">Reduce the incidence of STDs in adolescents by next month.
 * <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">Reduce the amount of HIV in women by June 2011.
 * <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">Create a family planning media plan.
 * <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">Increase breast cancer knowledge by developing a poster contest.

<span style="font-family: Arial,sans-serif; margin-left: 1.91cm; text-indent: -0.64cm;">d) **Activities planned to achieve this objective** –Activities are what a program does, or its specific tasks, to meet the stated objectives and ultimately fulfill the goal. <span style="font-family: Arial,sans-serif; margin-left: 1.91cm;">//Ask//: To meet the objectives, what action is needed? What else might work? Do we have the resources to do this? <span style="font-family: Arial,sans-serif; margin-left: 1.91cm; text-indent: -0.64cm;">e) **Staff member(s) responsible** – Identify individual staff responsible for specific tasks within each activity. <span style="font-family: Arial,sans-serif; margin-left: 1.91cm; text-indent: -0.64cm;">f) **Completed by (month & year)** – These are the dates (e.g., by month, quarter) for assessing progress. Timeframes should include regularly scheduled, periodic check-in points for assessing progress in addition to start and end dates. Use established timeframes to help organize activities. <span style="font-family: Arial,sans-serif; margin-left: 1.91cm; text-indent: -0.64cm;">//Ask//: What activities need to come first? When do we plan to have this finished?

<span style="color: #000000; font-family: 'Californian FB',serif; font-size: 16pt;">**Component 2**

<span style="color: #000000; font-family: Arial,sans-serif;">**WORK PLAN FORMAT**

<span style="font-family: Arial,sans-serif;">**Family Planning Program** <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**Applicant:**

__<span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**Outcome 1: Provide Training, Education, and Technical Assistance about Higher Level Infertility Services in New York State** __

<span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">Provide infertility education, outreach, training, and technical assistance as requested by the state for a variety of health care providers including, but not limited to NYSDOH Title X funded programs. |||||| <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**Measures of Effectiveness:**
 * <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**Goal 1: Outreach, Training, Education, and Technical Assistance**

<span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">Program performance defined by applicant. || <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**(month & year)** ||
 * <span style="font-family: Arial,sans-serif;">**Objectives** |||| <span style="font-family: Arial,sans-serif;">**Activities planned to achieve this objective** || <span style="font-family: Arial,sans-serif;">**Responsible Staff** || <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**Completed by**

__<span style="color: #000000; font-family: 'Californian FB',serif; font-size: 16pt;">**Component 2** __

__<span style="color: #000000; font-family: Arial,sans-serif;">**WORK PLAN FORMAT** __

__<span style="font-family: Arial,sans-serif;">**Family Planning Program** __ __<span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**Applicant:** __

<span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**Outcome 2: Collaborate with Community and Statewide Resources and Networks to Increase Access to Infertility Services**

<span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">Build and maintain collaborative networks to provide increased access to infertility services across New York State |||||| <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**Measures of Effectiveness:** <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">Program performance defined by applicant. || <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**(month & year)** ||
 * <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**Goal 2: Program Collaboration and Support**
 * <span style="font-family: Arial,sans-serif;">**Objectives** |||| <span style="font-family: Arial,sans-serif;">**Activities planned to achieve this objective** || <span style="font-family: Arial,sans-serif;">**Responsible Staff** || <span style="font-family: Arial,sans-serif; margin-bottom: 0cm;">**Completed by**